{"id":160734,"date":"2017-11-15T16:15:25","date_gmt":"2017-11-15T15:15:25","guid":{"rendered":"https:\/\/zenkit.com\/blog\/7-mistakes-to-avoid-when-tackling-your-to-do-list\/"},"modified":"2025-10-10T10:22:50","modified_gmt":"2025-10-10T08:22:50","slug":"7-mistakes-to-avoid-when-tackling-your-to-do-list","status":"publish","type":"post","link":"https:\/\/zenkit.com\/ja\/blog\/7-mistakes-to-avoid-when-tackling-your-to-do-list\/","title":{"rendered":"7 Mistakes to Avoid When Tackling Your To-Do List"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-88528 size-full\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/header.en31.jpg\" alt=\"How to write a good To-do list?\" width=\"1140\" height=\"400\" srcset=\"https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/header.en31.jpg 1140w, https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/header.en31-300x105.jpg 300w, https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/header.en31-1024x359.jpg 1024w, https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/header.en31-768x269.jpg 768w\" sizes=\"auto, (max-width: 1140px) 100vw, 1140px\" \/><\/p>\n<p>Every person, at some point in their lives, for whatever purpose, will find themselves compiling a list of things to do. Actually completing that list, however, is another story.<\/p>\n<p>To-do lists are a handy way to help you <a href=\"https:\/\/zenkit.com\/blog\/a-beginners-guide-to-getting-things-done\/\" target=\"_blank\" rel=\"noopener noreferrer\">get things done<\/a>. An unavoidable aspect of the daily organization, they aid as a reminder for the things you need to achieve and keep you on top of your organization game. Great for <a href=\"https:\/\/www.sharecare.com\/health\/healthy-habits\/what-benefits-to-do-list\" target=\"_blank\" rel=\"noopener noreferrer\">decluttering your brain, as well as giving you back a sense of control<\/a>, to-do lists offer a sense of order, and are an effective tool for time management\u200a\u2014\u200aif used properly.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7666 size-full\" title=\"To-do list in notebook being written on a table\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/writing-down-goals.jpeg\" alt=\"Person writing a to-do list in notebook\" width=\"1750\" height=\"993\" srcset=\"https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/writing-down-goals.jpeg 1750w, https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/writing-down-goals-300x170.jpeg 300w, https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/writing-down-goals-768x436.jpeg 768w, https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/writing-down-goals-1024x581.jpeg 1024w\" sizes=\"auto, (max-width: 1750px) 100vw, 1750px\" \/><\/p>\n<p>As we all know, writing a list can be a task in itself. It can be exhausting trying to figure out what needs to be in there, what takes priority, allocating timeframes and what-not. It\u2019s no wonder that motivation can easily fade once it\u2019s time to actually start doing the tasks on your list.<\/p>\n<figure class=\"wp-caption\">\n<p><figure id=\"attachment_7680\" aria-describedby=\"caption-attachment-7680\" style=\"width: 350px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7680 size-full\" title=\"To-do list frustrations\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/brave-depressed.gif\" alt=\"To-do list frustrations\" width=\"350\" height=\"184\" \/><figcaption id=\"caption-attachment-7680\" class=\"wp-caption-text\">This doesn\u2019t have to be you!<\/figcaption><\/figure><\/figure>\n<p>Accomplishing the tasks on your to-do list can seem like a long, unachievable obstacle, but it doesn\u2019t have to be. There is a plethora of to-do list advice out there from CEOs, time management gurus, and mere bloggers like myself, sharing what works for them. The reason for this is that <em>no set formula works for everyone<\/em>. People are different, and how they manage their task load, funnily enough, is different too.<\/p>\n<p>The best advice I can offer is to take on board the tips you think may work for you (don\u2019t stick to just one source), use one of the many to-do list templates available out there, and test it out. If it doesn\u2019t work, then try something else. It\u2019s all about trial and error.<\/p>\n<p>Now, while I can\u2019t solve everybody\u2019s to-do list woes, I can provide a few tips to consider when creating one. Things to avoid to ensure that your to-do list is one that will maximize your productivity, and help you achieve those pesky tasks.<\/p>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong>Here Are 7 To-Do List Mistakes to Avoid<\/strong><\/h2>\n<h3>1. Sticking to pen and paper<\/h3>\n<p>The old-school method is a favourite for many people. Understandably as there is no better feeling than the satisfaction of taking your pen and crossing off a completed task. But by only using pen and paper, you restrict yourself from the cool features and benefits that a digital to-do list software can provide.<\/p>\n<p>For example, when using your <a href=\"https:\/\/zenkit.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Zenkit<\/a> <a href=\"https:\/\/zenkit.com\/documentation#\/lists\/HJQBQ1Hw\/sections\/BkPFGISFZ\/entries\/rJZOHZnWb?_k=i3fet7\" target=\"_blank\" rel=\"noopener noreferrer\">to-do list<\/a>, once you check off an item in your list collection, it moves itself to the bottom, allowing the uncompleted ones to move up to the top.<\/p>\n<figure class=\"wp-caption\">\n<p><figure id=\"attachment_7694\" aria-describedby=\"caption-attachment-7694\" style=\"width: 550px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7694 size-full\" title=\"How your tasks can be managed on Zenkit's online to-do list\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2017\/11\/zenkit-to-do-list.gif\" alt=\"Zenkit's online to-do list feature\" width=\"550\" height=\"256\" \/><figcaption id=\"caption-attachment-7694\" class=\"wp-caption-text\">To-do lists: a pretty nifty way to keep on top of things,\u00a0eh?<\/figcaption><\/figure><\/figure>\n<p>Another benefit is always having it with you wherever you go, because, let\u2019s face it, everyone has a smartphone nowadays, and almost every software comes with a mobile app version. So there is no need to remember where that piece of paper is, because presto, your to-do list is on your phone.<\/p>\n<p>With the list view combined with the task-list add-on, Zenkit makes a great <a href=\"https:\/\/zenkit.com\/blog\/zenkit-your-wunderlist-alternative\/\">Wunderlist alternative<\/a>\u00a0for Wunderlist users looking for a new app come May!<\/p>\n<hr \/>\n<h3>2. Choosing quantity over quality<\/h3>\n<p>A lengthy list doesn\u2019t equal a good list, nor does it mean you will get more tasks done. If you are some sort of a superhuman who can achieve 100 tasks in one day, then by all means, list 100 items on your list. But for us regular folks who aren\u2019t (one day guys, one day), it\u2019s best to keep your list to a minimum as we only have so many hours in the day.<\/p>\n<p>A method suggested by co-founder and COO of The Muse, Alex Cavoulacos, is the <a href=\"https:\/\/www.themuse.com\/advice\/a-better-todo-list-the-135-rule\" target=\"_blank\" rel=\"noopener noreferrer\">1\u20133\u20135 rule<\/a>. This strategy recommends you include on your list one big thing, three medium things, and five little things to achieve in one day. The idea is that by prioritizing your tasks and keeping them to a minimum, you are setting a realistic goal and are more likely to actually complete the things on your to-do list.<\/p>\n<hr \/>\n<h3>3. Scattering your tasks in an unordered manner<\/h3>\n<p>If you are not <a href=\"https:\/\/www.lifehacker.com.au\/2012\/01\/how-to-prioritise-when-everything-is-important\/\" target=\"_blank\" rel=\"noopener noreferrer\">prioritizing your tasks<\/a>, you are not maximizing your list\u2019s productivity value. An ordered list, starting with the most important on top, highlights what needs to be done first. This system will bring to your attention what needs prompt action, enabling you to complete that first before proceeding to the tasks that don\u2019t hold so much consequence if done a little later in the day.<\/p>\n\n\n\n\n    \n<hr \/>\n<h3>4. Being ambiguous<\/h3>\n<p>When writing out the items on your to-do list, avoid being vague. Tasks are more likely to be actioned if the instructions are specific. For example, instead of writing \u2018study\u2019, which is open to all types of interpretation, write the exact kind of studying that needs to be done, such as \u2018read pages 1\u2013100 in the textbook,\u2019 or \u2018practice asking questions in German\u2019.<\/p>\n<p>A useful trick is to start your tasks with a verb. By doing so, you increase the chances of actually doing the task because there isn\u2019t further thinking involved, it blatantly tells you what to do\u200a\u2014\u200a<em>wir sind simpel gestrickt, oder?<\/em><\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7708 size-full\" title=\"Funny German GIF\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2019\/04\/a-little-german.gif\" alt=\"Funny German GIF\" width=\"270\" height=\"152\" \/><\/figure>\n<hr \/>\n<h3>5. Not including downtime<\/h3>\n<p>Music legend and iconic lyricist, John Lennon, famously said \u201c<a href=\"https:\/\/en.wikipedia.org\/wiki\/Beautiful_Boy_%28Darling_Boy%29#Lyrics\" target=\"_blank\" rel=\"noopener noreferrer\">life is what happens when you are busy making other plans<\/a>,\u201d and no truer words need to be taken into account when compiling your to-do list.<\/p>\n<p>If your list is created based on a time schedule, then remember to include leeway time for delays and unexpected surprises. Assign no more than a couple of hours for each task. If something requires longer to complete, then it should be broken down into smaller tasks.<\/p>\n<hr \/>\n<h3>6. Confusing projects with tasks<\/h3>\n<p>Items on your to-do list that require more than a couple of hours to complete should be regarded as projects. These projects don\u2019t belong on your list because they usually take more than one step to complete.<\/p>\n<p>Keep your to-do list with super-specific tasks that can be completed in one sitting. <a href=\"https:\/\/www.lifehacker.com.au\/2014\/01\/break-big-tasks-into-smaller-pieces-to-avoid-distractions\/\" target=\"_blank\" rel=\"noopener noreferrer\">Break projects down into smaller tasks<\/a>. A step-by-step guideline is a more realistic approach to completing a bigger project, and the task won\u2019t overwhelm you.<\/p>\n<hr \/>\n<h3>7. Writing your list on the day<\/h3>\n<p>Remember when I said that writing the list was a task in itself? Well, don\u2019t bog yourself down with yet another thing to add. Write your to-do list in advance to ensure you\u2019re ready to go on the day of action. Allocate some time before the impending day\u200a\u2014\u200athe night before usually works best\u200a\u2014\u200ato finalize your list.<\/p>\n<p>Not only does this save you precious task time, but it allows you to reflect and really think about the things you need to accomplish. Whether they\u2019re the steps to take to achieving bigger goals, or simply the daily tasks for the next day, putting that extra bit of thought into your list will make a difference.<\/p>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong>Final Thoughts<\/strong><\/h2>\n<p>So, there you have it, seven things not to do to ensure you tackle your to-do list with ease. As I mentioned, perhaps not all these tips will work for you, and maybe you\u2019ve other advice we can take on board and implement. If so, do share! The more guidance we have, the more likely we are to cross off those pesky items one by one.<\/p>\n<p>Cheers,<\/p>\n<p><strong>Dinnie &amp; the Zenkit team<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Every person, at some point in their lives, for whatever purpose, will find themselves compiling a list of things to do. Actually completing that list, however, is another story.<\/p>\n","protected":false},"author":6,"featured_media":88518,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"yasr_overall_rating":0,"yasr_post_is_review":"","yasr_auto_insert_disabled":"","yasr_review_type":"","sub_heading":"Keep on top of your tasks with these top\u00a0tips","time_to_read":6,"zenkit_blog_star_rating_disabled":false,"zenkit_blog_ad_has_sticky_bottom_bar":true,"zenkit_blog_ad_sticky_bottom_bar_text":"Zenkit To Do: Create the to-do list of your dreams","zenkit_blog_ad_sticky_bottom_bar_link_text":"Create my free account","zenkit_blog_ad_sticky_bottom_bar_link_url":"https:\/\/todo.zenkit.com\/register","zenkit_blog_ad_sticky_bottom_bar_custom_class":"","zenkit_blog_ad_has_sticky_top_bar":false,"zenkit_blog_ad_sticky_top_bar_text":"","zenkit_blog_ad_sticky_top_bar_link_text":"","zenkit_blog_ad_sticky_top_bar_link_url":"","zenkit_blog_ad_has_modal_popup":false,"zenkit_blog_ad_modal_popup_image":0,"zenkit_blog_ad_modal_popup_heading":"","zenkit_blog_ad_modal_popup_subheading":"","zenkit_blog_ad_modal_popup_link_text":"","zenkit_blog_ad_modal_popup_link_url":"","zenkit_blog_ad_modal_popup_close_text":"","zenkit_blog_ad_has_slidein":false,"zenkit_blog_ad_slidein_heading":"","zenkit_blog_ad_slidein_link_text":"","zenkit_blog_ad_slidein_link_url":"","zenkit_blog_ad_has_google_banner":false,"zenkit_blog_ad_google_banner_heading":"","zenkit_blog_ad_google_banner_subheading":"","zenkit_blog_ad_google_banner_button_text":"","zenkit_blog_ad_google_banner_button_link":"","zenkit_blog_ad_deactivate_global_ad":false,"super_override_sticky_bottom":false,"toc__deactivate":false,"toc__show_carets":false,"toc__expand_all":false,"zenkit_blog_override_update":"","de_activate_sitebar_cta_on_this_post":false,"zenkit_blog_sidebar_cta":"","super_override_sidebar_cta":false,"de_activate_end_cta_on_this_post":false,"zenkit_end_cta_type":"","zenkit_blog_exit_cta_type":"","footnotes":""},"categories":[16661,16665],"tags":[65,69,72],"class_list":["post-160734","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-productivity","tag-productivity","tag-task-management","tag-zenkit-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>7 Mistakes to Avoid When Tackling Your To-Do List | Zenkit<\/title>\n<meta name=\"description\" content=\"A to-do list is a great tool for decluttering your brain and for getting things done. 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