{"id":160784,"date":"2018-02-06T14:44:55","date_gmt":"2018-02-06T13:44:55","guid":{"rendered":"https:\/\/zenkit.com\/blog\/what-to-expect-from-your-task-management-app\/"},"modified":"2025-10-10T11:45:07","modified_gmt":"2025-10-10T09:45:07","slug":"what-to-expect-from-your-task-management-app","status":"publish","type":"post","link":"https:\/\/zenkit.com\/ru\/blog\/what-to-expect-from-your-task-management-app\/","title":{"rendered":"What to Expect from Your Task Management App"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-90110 size-full\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/header.en64.jpg\" alt=\"The benefits of using a task management app\" width=\"1140\" height=\"400\" srcset=\"https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/header.en64.jpg 1140w, https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/header.en64-300x105.jpg 300w, https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/header.en64-1024x359.jpg 1024w, https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/header.en64-768x269.jpg 768w\" sizes=\"auto, (max-width: 1140px) 100vw, 1140px\" \/><\/p>\n<p>Unless you\u2019re some kind of task management app aficionado, shopping for a new solution can be a little daunting (however, not an impossible feat). You\u2019ll come across endless task management software reviews that may make the quest more confusing. To add to that confusion, we\u2019ve also decided to add our two cents. Here\u2019s what you should expect from your app.<\/p>\n<figure><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-9307 size-full\" title=\"Task management tools needed to get work done daily\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/work-devices.jpg\" alt=\"Daily task management tools\" width=\"1200\" height=\"800\" srcset=\"https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/work-devices.jpg 1200w, https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/work-devices-300x200.jpg 300w, https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/work-devices-768x512.jpg 768w, https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/work-devices-1024x683.jpg 1024w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<p>The first step in finding the best tool for the job is to first define what the job actually is. If looking for a task management solution, it must, of course, accommodate the demands of task management itself.<\/p>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong>So, What is Task Management?<\/strong><\/h2>\n<p><a href=\"https:\/\/en.wikipedia.org\/wiki\/Task_management\" target=\"_blank\" rel=\"noopener noreferrer\">Task management<\/a> is the \u2018process of managing a task through its life cycle.\u2019 It involves everything from the development of the idea through to its completion. Whether it\u2019s for individual tasks or a group project, its purpose is to streamline the coordination of tasks so that you achieve your goals, and <a href=\"https:\/\/zenkit.com\/blog\/a-beginners-guide-to-getting-things-done\/\" target=\"_blank\" rel=\"noopener noreferrer\">get things done<\/a>.<\/p>\n<p>There are many perks to enjoy with task management. Not only does it improve the organization, but it also has the potential to directly impact other areas of the business such as productivity and development. Other benefits include:<\/p>\n<ul>\n<li>Enhancing team collaboration<\/li>\n<li>Meeting deadlines<\/li>\n<li>Working more efficiently and effectively<\/li>\n<\/ul>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong>Personal Task Management<\/strong><\/h2>\n<p>Completing tasks efficiently isn\u2019t exclusive to your work life. Personal task management is well and truly \u2018a thing\u2019. Not only does it refer to the daily activity you have to accomplish in order to keep your life running, such as buying groceries, paying bills, and household chores, but it\u2019s also the holidays, events, and passion projects that you do and organize in your spare time.<\/p>\n<p>There is organization software on the market that caters specifically for personal task management purposes. However, many project management tools made for businesses are also great for personal productivity. Zenkit for example is a great tool to use for personal task management as its customizable and user-friendly features work just as well for personal use as they do for the office. Using the <a href=\"https:\/\/zenkit.com\/blog\/how-to-be-productive-a-guide-to-personal-kanban\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban board<\/a> view, for instance, is a great way to organize a birthday party or simply display a table of household responsibilities.<\/p>\n\n\n\n\n    \n<hr \/>\n<h2 style=\"text-align: center;\"><strong>Tools for Task Management<\/strong><\/h2>\n<p>Task management software is a-plenty, and they exist for the sole reason of helping you manage and <a href=\"https:\/\/zenkit.com\/blog\/a-beginners-guide-to-getting-things-done\/\" target=\"_blank\" rel=\"noopener noreferrer\">get your tasks done<\/a>. Sure, <a href=\"https:\/\/zenkit.com\/blog\/8-reasons-you-need-to-be-managing-your-tasks-online\/\" target=\"_blank\" rel=\"noopener noreferrer\">managing tasks<\/a> for a project is possible with a pen and paper, but before you dive into the post-it notes, consider how complex your tasks will get in the long run, and think about how many times you\u2019ll have to re-write schedules and <a href=\"https:\/\/zenkit.com\/blog\/7-mistakes-to-avoid-when-tackling-your-to-do-list\" target=\"_blank\" rel=\"noopener noreferrer\">to-do lists<\/a> whenever there\u2019s an update or when someone changes their mind. Not the most effective or environmentally friendly option, is it?<\/p>\n<p>A digitized version will allow you to make changes easily, and then automate the updates. But that\u2019s not the only cool thing they offer. The best task management software should also include the following features:<\/p>\n<ul>\n<li>Task assignment<\/li>\n<li>Status<\/li>\n<li>Prioritization<\/li>\n<li>Notifications<\/li>\n<li>File attachments<\/li>\n<li>Integrations<\/li>\n<li>Chat systems<\/li>\n<li>A mobile app<\/li>\n<li>Collaboration<\/li>\n<\/ul>\n<p>With all these features included, <a href=\"https:\/\/zenkit.com\/blog\/how-effective-is-your-team-task-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">your team<\/a> will be equipped with the tools necessary to achieve their goals as efficiently as possible, as well as to enjoy the benefits that come with using a task management app.<\/p>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong><a href=\"https:\/\/zenkit.com\/blog\/how-to-introduce-your-team-to-online-task-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">Task Management App<\/a> Benefits<\/strong><\/h2>\n<h3><strong>Activity is centralized<\/strong><\/h3>\n<p>You\u2019ll no longer have to worry about remembering various passwords and account details as everything will be in one spot. Not only will having all your processes and activity right in front of you make for easier managing, but it can also <a href=\"https:\/\/zenkit.com\/blog\/10-must-haves-for-successful-team-collaboration\/\" target=\"_blank\" rel=\"noopener noreferrer\">enhance team collaboration<\/a> as everyone else\u2019s activity will also be on the same system.<\/p>\n<h3><strong>It allows you to prioritize tasks<\/strong><\/h3>\n<p>Not all tasks are valued equally. There are tasks that have a high level of urgency and require immediate attention, and then there are ones that won\u2019t bear any consequence if done a little later. Using a task management app ensures you get the most important tasks done quickly and efficiently, but also doesn\u2019t let you forget about your other tasks as well.<\/p>\n<h3><strong>You\u2019re able to track\u00a0progress<\/strong><\/h3>\n<p>Having progress tracked on tasks highlights how much time is needed for certain tasks to be completed. This gives you an idea about which tasks require more time than others, allowing you to schedule and prepare for any similar tasks in the future. Also knowing the status of a task is always good for keeping your team and clients in the loop.<\/p>\n<h3><strong>It gives you a visualization<\/strong><\/h3>\n<p>Being able to visualize your tasks and workflow makes it easier to organize, manage, and accomplish. Many task management apps offer you customizable views that will allow your tasks to be reflected through diagrams such as a <a href=\"https:\/\/zenkit.com\/blog\/how-kanban-boards-can-benefit-your-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban board<\/a>, <a href=\"https:\/\/zenkit.com\/blog\/using-gantt-charts-to-keep-your-project-on-track\" target=\"_blank\" rel=\"noopener noreferrer\">Gantt chart<\/a>, or <a href=\"https:\/\/zenkit.com\/blog\/a-beginners-guide-to-mind-mapping-in-zenkit\/\" target=\"_blank\" rel=\"noopener noreferrer\">mind map<\/a>. These charts help make complex information more manageable, and easier to understand.<\/p>\n<h3><strong>Accessibility anytime,\u00a0anywhere<\/strong><\/h3>\n<p>Most, if not all, task management software come with <a href=\"https:\/\/zenkit.com\/blog\/zenkit-for-android\/\" target=\"_blank\" rel=\"noopener noreferrer\">mobile versions<\/a> so you are not restricted to accessing it only in the office. The centralized system also means that companies with contract or remote workers will have an easier time sharing information in real-time.<\/p>\n<h3><strong>You can go beyond task management<\/strong><\/h3>\n<p>Many task management software reviews will tell you that the products are able to do more than just manage tasks. Sometimes embedded, or enabled through integration features, many task management apps allow you to go beyond task management and connect with colleagues through a chat platform, check your emails, and back up data.<\/p>\n<figure class=\"wp-caption\">\n<p><figure id=\"attachment_9335\" aria-describedby=\"caption-attachment-9335\" style=\"width: 400px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-9335 size-full\" title=\"Spongebob on his computer clearly not carrying out task management\" src=\"https:\/\/zenkit.com\/wp-content\/uploads\/2018\/02\/spongbob-colors.gif\" alt=\"Spongebob not practising task management\" width=\"400\" height=\"300\" \/><figcaption id=\"caption-attachment-9335\" class=\"wp-caption-text\">Looking at all the pretty features!<\/figcaption><\/figure><\/figure>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong>Tips for Better Task Management<\/strong><\/h2>\n<p>Having the perfect <a href=\"https:\/\/zenkit.com\/blog\/do-productivity-tools-actually-make-you-productive\/\">productivity tool<\/a> without knowing how to best utilize it will only get you so far. Here are four tips you could try to ensure you get the most out of your task management app.<\/p>\n<h3><strong>Tip #1: Stick to one\u00a0method<\/strong><\/h3>\n<p>If you find that a task management app isn\u2019t for you and that using post-it notes is a more effective way to keep on top of things, then, by all means, use post-it notes, but \u2018stick\u2019 to it (pun thoroughly intended). Having more than one method to keep track of your tasks can be confusing and may make you miss or overlook something important.<\/p>\n<h3><strong>Tip #2: Update your to-do list only when an item has been ticked\u00a0off<\/strong><\/h3>\n<p>If you keep adding to your list without completing anything on it, you\u2019ll only overload yourself. The point of task management is to ensure your workload is manageable so that you can actually achieve the things you set out to do.<\/p>\n<h3><strong>Tip #3: Breakdown tasks as much as\u00a0possible<\/strong><\/h3>\n<p>Breaking down bigger tasks into smaller tasks gives them a higher chance of being completed. When a task is too complex or has more than one too many steps involved, it can seem overwhelming and impossible. Setting out smaller tasks makes them more achievable.<\/p>\n<h3><strong>Tip #4: Do the most undesirable task\u00a0first<\/strong><\/h3>\n<p>If you\u2019re not tied to any time restrictions, it\u2019s always best to get the worst task out of the way. Known as \u2018<a href=\"https:\/\/zenkit.com\/blog\/how-to-eat-that-frog\/\" target=\"_blank\" rel=\"noopener noreferrer\">eating the frog<\/a>\u2019, this method stops you from procrastinating as you\u2019ll have accomplished the most challenging and undesirable task first, keeping your productivity going to complete the other things on your list.<\/p>\n<hr \/>\n<h2 style=\"text-align: center;\"><strong>Final Thoughts<\/strong><\/h2>\n<p>Keep in mind that you may not find all that you need on the one app. There are many teams that utilize more than one solution to tackle their task management. Remember that the best task management software will be the one that meets the demands and requirements of you and your team. However, at the very least, just ensure that it allows you to organize and manage tasks in an efficient manner.<\/p>\n<p><em>Do you have any task management tips you care to share? Please do so in the comment section below!<\/em><\/p>\n<p>Cheers,<\/p>\n<p><strong>Dinnie and the Zenkit Team<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Unless you\u2019re some kind of task management app aficionado, shopping for a new solution can be a little daunting (however, not an impossible feat). You\u2019ll come across endless task management software reviews that may make the quest more confusing. To add to that confusion, we\u2019ve also decided to add our two cents. Here\u2019s what you [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":90100,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"yasr_overall_rating":0,"yasr_post_is_review":"","yasr_auto_insert_disabled":"","yasr_review_type":"","sub_heading":"Tackle your tasks with the right\u00a0solution","time_to_read":6,"zenkit_blog_star_rating_disabled":false,"zenkit_blog_ad_has_sticky_bottom_bar":true,"zenkit_blog_ad_sticky_bottom_bar_text":"Manage your tasks with the Zenkit app!","zenkit_blog_ad_sticky_bottom_bar_link_text":"Create my free account","zenkit_blog_ad_sticky_bottom_bar_link_url":"https:\/\/app.zenkit.com\/register","zenkit_blog_ad_sticky_bottom_bar_custom_class":"","zenkit_blog_ad_has_sticky_top_bar":false,"zenkit_blog_ad_sticky_top_bar_text":"","zenkit_blog_ad_sticky_top_bar_link_text":"","zenkit_blog_ad_sticky_top_bar_link_url":"","zenkit_blog_ad_has_modal_popup":false,"zenkit_blog_ad_modal_popup_image":0,"zenkit_blog_ad_modal_popup_heading":"","zenkit_blog_ad_modal_popup_subheading":"","zenkit_blog_ad_modal_popup_link_text":"","zenkit_blog_ad_modal_popup_link_url":"","zenkit_blog_ad_modal_popup_close_text":"","zenkit_blog_ad_has_slidein":false,"zenkit_blog_ad_slidein_heading":"","zenkit_blog_ad_slidein_link_text":"","zenkit_blog_ad_slidein_link_url":"","zenkit_blog_ad_has_google_banner":false,"zenkit_blog_ad_google_banner_heading":"","zenkit_blog_ad_google_banner_subheading":"","zenkit_blog_ad_google_banner_button_text":"","zenkit_blog_ad_google_banner_button_link":"","zenkit_blog_ad_deactivate_global_ad":false,"super_override_sticky_bottom":false,"toc__deactivate":false,"toc__show_carets":false,"toc__expand_all":false,"zenkit_blog_override_update":"","de_activate_sitebar_cta_on_this_post":false,"zenkit_blog_sidebar_cta":"","super_override_sidebar_cta":false,"de_activate_end_cta_on_this_post":false,"zenkit_end_cta_type":"","zenkit_blog_exit_cta_type":"","footnotes":""},"categories":[16661,16665],"tags":[65,23,69,72],"class_list":["post-160784","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-productivity","tag-productivity","tag-project-management","tag-task-management","tag-zenkit-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What to Expect from Your Task Management App | Zenkit<\/title>\n<meta name=\"description\" content=\"Shopping for a task management app can be difficult because there are so many options available. 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