{"id":160816,"date":"2018-04-12T13:11:53","date_gmt":"2018-04-12T11:11:53","guid":{"rendered":"https:\/\/zenkit.com\/blog\/how-to-create-a-google-sheets-checklist\/"},"modified":"2025-09-18T04:22:23","modified_gmt":"2025-09-18T02:22:23","slug":"how-to-create-a-google-sheets-checklist","status":"publish","type":"post","link":"https:\/\/zenkit.com\/ru\/blog\/how-to-create-a-google-sheets-checklist\/","title":{"rendered":"How to Create a Google Sheets Checklist"},"content":{"rendered":"
<\/figure>\n

\"Google<\/p>\n

Checklists are underrated. They are often overlooked and don\u2019t get the snaps they deserve for being an imperative organization and task management tool<\/a>. Not only are they super practical for learning or remembering set processes, but did you know that they can also help save lives<\/a>?<\/p>\n

\"Creating
Photo by rawpixel<\/a> on Unsplash<\/a><\/figcaption><\/figure>\n

With an aim to reduce error<\/a> by making up for the restrictions of human memory, checklists are a handy tool that can assist in many everyday situations, whether at work, school or at home. Simple to create and even more simple to follow, using one entails following the required steps that have been developed for a particular recurring process, and then checking off an item as you complete it.<\/p>\n

\n

Using a Checklist to Optimize Efficiency<\/strong><\/h2>\n

The first thing I do when setting out to write a new article, like many other blog writers out there, is to create a pre-writing checklist. Although writing a blog article is something that I\u2019ve done many-a-time, following a checklist<\/a> helps to ensure that I don\u2019t leave out any vital bit of info, or skip a step in the process (I can hear my editor say to me, \u201cdid you include this keyword, and how about that link?\u201d). Along with making sure I don\u2019t forget anything, following a checklist also provides structure, boosts my organization game, and improves productivity.<\/p>\n

It doesn\u2019t require much to construct a checklist. In fact, the bare minimum is just a piece of paper and a pen. While there\u2019s absolutely nothing wrong with the old-school method, why limit yourself to one method when there are plenty of other tricks for you to try? For instance, creating an online checklist with Google Sheets.<\/p>\n

\n

Creating a Google Sheets Checklist<\/strong><\/h2>\n

Google Sheets<\/a> is a cloud-based spreadsheet<\/a> offered as part of Google\u2019s Google Drive<\/a> service along with Google Docs and Google Slides. It is free to use and requires no installation\u200a\u2014\u200aall you need is an internet connection and a web browser.<\/p>\n

Like any other spreadsheet, Google Sheets simulates a paper worksheet by holding data in a tabular format as an electronic document. It also includes features that allow you to catalogue your data in pretty nifty ways. One of those features is a checkbox. By inserting a checkbox beside each of your checklist items, it allows you to create a checklist. Here\u2019s how\u2026<\/p>\n

Step 1:<\/h3>\n

First thing\u2019s first, list the steps\/items that are required in the process on a new Sheet. Then highlight the rows on the column to the right of your list of steps\/items where you\u2019d like to insert the Google Sheet checkbox feature.<\/p>\n

\"Creating<\/figure>\n

Step 2:<\/h3>\n

Once the chosen cells are highlighted, click on Data validation, which is found under Data on your toolbox.<\/p>\n

\"Data<\/figure>\n

Step 3:<\/h3>\n

Under Data validation, select \u2018List of items\u2019 under the Criteria, and then copy\/paste the check and cross characters (we copied the characters from the \u2018special characters\u2019 found in Google Docs). Remember to separate the characters with a comma!<\/p>\n

\"Screenshot<\/figure>\n

Step 4:<\/h3>\n

Once the settings are saved, a checkbox will appear on the column beside your list for every step. When you click on the dropdown arrow, it will give you the option to select a check or cross character.<\/p>\n

<\/figure>\n

Voila!<\/em><\/strong> There\u2019s your Google Sheets checklist.<\/p>\n

Creating a checklist on Google Sheet is ideal for simple lists. While it works visually, and it does allow you to check off each item as you go along, it is not the most intuitive software if you wanted to create a more complex checklist.<\/p>\n

Let\u2019s face it, when writing down the steps of a process, there will be times when you have to rearrange the order, either by intent or accident and when you do so, don\u2019t you want an easier way to do it all rather than having to delete and re-write the list then individually add each checkbox beside it again?<\/p>\n

Update<\/strong>: Since this article was originally published, a Google Sheets checkbox feature has been introduced in their Google Sheets service. It can be found under the ‘Insert’ tab.<\/p>\n\n\n\n\n \n

\n

The Alternative Solution\u2026<\/strong><\/h2>\n

Creating a checklist with Zenkit<\/a> allows you to track progress visually and mark things off as they\u2019re completed taking little to no steps to do so.<\/p>\n

Simply create a new Collection, give it a checklist title, and start listing the steps\/items that aren\u2019t to be forgotten. The recommended view, of course, is the \u2018List view\u2019, however, the beauty of using Zenkit is that every view\u200a\u2014\u200abar the table view\u200a\u2014\u200acan be turned into a checklist!<\/p>\n

To make any Zenkit collection into a checklist, just enable the \u2018Task List\u2019 add-on. (Here\u2019s how<\/a>.)<\/p>\n

Checking things off will be a breeze as the feature enables you to tick a box beside the item to mark it as \u2018checked\u2019, and then it will automatically move that item down the list\u200a\u2014\u200ahow\u2019s that for prioritizing?<\/p>\n

\"Screenshot<\/figure>\n
\n

Google Sheets Checklist Template Alternative:<\/strong><\/h2>\n

Another cool thing to note is that you can use the checklist collection you set up in Zenkit as a template. Keep a list you\u2019re happy with and use the Clone Collection<\/a> function to duplicate it whenever you need a new checklist.<\/p>\n

\n

Final Thoughts<\/strong><\/h2>\n

Using a checklist not only allows you to complete your tasks quicker and accomplish more, but they also allow you to be more creative as having the important steps written down will make room for more creative brain power to be utilized.<\/p>\n

So, whether you create a Google Sheets checklist, one on Zenkit, or even use a piece of paper and a pen, it can be a foolproof way to ensure that the task you set out to do gets completed correctly and efficiently.<\/p>\n

What do you use a checklist for?<\/p>\n

Cheers,<\/p>\n

Dinnie and the Zenkit team<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Checklists are underrated. Not only are they super practical for learning or remembering set processes, but did you know that they can also help save lives?<\/p>\n","protected":false},"author":6,"featured_media":91903,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"yasr_overall_rating":0,"yasr_post_is_review":"","yasr_auto_insert_disabled":"","yasr_review_type":"","sub_heading":"Forget the pen and paper\u00a0method","time_to_read":5,"zenkit_blog_star_rating_disabled":false,"zenkit_blog_ad_has_sticky_bottom_bar":true,"zenkit_blog_ad_sticky_bottom_bar_text":"Looking for a Google Sheets alternative? 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