location pin

Offenbach am Main / Hanau Steinheim

people

100+ teachers

zenkit Base and Zenchat

Around 1.5 years

Project Management, documentation
& team communication

Intranet building, organization Wiki, document & appointment management, and project management

“Zenkit Base allows us to build an intranet where important information is clearly outlined and easy to administrate.”


August Bebel Schule

Picture 1

This collection helps to optimize their onboarding process and keep all employees on the same page. For example, when a new employee joins the team, they simply need to grant him or her access to this collection in order to present a clear overview of everything they need to know. Staff can understand how the school works by reading the rules of conduct & regulations for school equipment, etc. They can easily get familiar with all the office and classroom allocations by reading the building plan for the two campuses. Whenever they have questions or need to collaborate, they can also reach out to colleagues within the same or from different teams by finding the personal emails and phone information here.

“Zenkit Base helps create transparency and foster collaboration by providing a clear overview of employee info, school processes, and rules.”


August Bebel Schule

Picture 2

“The multiple views and fields help us to organize work with flexibility and clarity.”


Uli emphasized several times how much they appreciate and enjoy the multiple views and fields available in Zenkit Base. For their school-wise projects, such as a project week, they like to choose the Kanban view. It can beautifully visualize the stage of each task and help employees track its progress. In terms of the setup, they add a text field for the definition of responsibilities, a date field for deadlines, a member field for in-charge staff, files field for relevant forms and participant lists, etc.. This helps the entire team to monitor the details of each project easily. With this setup in mind and their previous experience, they reuse the same template without having to rebuild the setup for the next project.

In addition, they established an appointment collection to organize appointments of various specialist groups using the calendar view in Zenkit. With this collection as well, multiple fields help to optimize their process. They supplement each item with an invitation, attached files, assigned members, and other additional data they need for each appointment. After the appointment, they attach any new documents for future retrieval. The wide range of views and fields allows them to customize each collection to target their actual needs.

In the future, it is planned that not only the teachers and administrators, but also the students of the technical school will implement Zenkit to plan their projects.

“Zenkit Base ensures our data security with its GDPR-compliant practices.”


August Bebel Schule